Keep originals and translations separate
Every document should have a clear type, version, issue date, and translation status. Do not overwrite the original scan with a translation or edited copy.
A consistent file-naming pattern reduces the chance of uploading the wrong document. Include the document type, applicant name, language, and version number when practical.
- Valid identity documents and passport
- Academic certificates and transcripts
- Language test results when required
- CV and relevant work history
- Statement of purpose, references, and portfolio when required by the program
Track validity and deadlines
Some documents and test scores expire. Record expiry dates next to application deadlines so a document that is valid at submission does not become unusable later in the process.
Each university has its own requirements
This general checklist does not replace the university's official document list. Before submitting, compare your file against the exact requirements for the program and intake.